Members in Atlanta | Southeast, New York, Northern California, Ohio and Pacific Northwest, watch your email inbox for a chance to nominate a fellow member or perhaps yourself to serve as Chapter President, Vice President, Secretary or Treasurer for the 2022-2024 Term. Reminder, only Professional members can serve as President or Vice President. Any member can serve as Secretary or Treasurer. All nominations and balloting will be held via email in accordance with the Institute's By-laws.
Chapter Election Schedule for 2022-2024 Term
September 16, Call for Nominations, due October 3. October 4, Request to Accept Nominations, due October 10. October 11, Chapter Officer ballots distributed. Voting Begins. October 24 to 28, Results reviewed and confirmed. November 1, New officers announced. Term begins.
Nominations for International President, Vice President, Secretary and Treasurer of the Institute have closed. The two-year term begins November 1, 2022 and ends October 31, 2024. President and Vice President candidates must be Professional members while any member can serve as Treasurer or Secretary. (Scroll down for Chapter officer election schedule.)
Following are the responsibilities /duties of each International officer from the current By-laws of the Institute.
Article VI THE PRESIDENT (International)
SECTION 1 The President shall be the Chief Executive Officer and the public representative of the Institute and shall have the general powers and responsibilities of an Institute or of a corporation.
SECTION 2 The President shall execute the contracts requiring a seal under the seal of the Institute and shall have general and active management of the business of the Institute.
SECTION 3 The President shall be an ex-officio member of all standing committees and shall appoint committees to execute the Board of Directors' decisions.
SECTION 4 The President shall preside at all meetings of the Officers of the Institute and at all meetings of the Board of Directors.
SECTION 5 The President shall at the end of each year and when called for by the Members, present a full and clear statement of the business and condition of the Institute to all Members of the Institute.
SECTION 6 The Annual Statement of the Institute shall include a condensed reporting of the financial status of the Institute for that fiscal year.
SECTION 7 The Annual Statement shall include the status of membership of the Institute.
Article VII THE VICE PRESIDENT (International)
SECTION 1 The Vice President shall in the absence or disability of the President perform the duties and exercise the powers of the President.
SECTION 2 The Vice President shall relieve the President of all administrative details which otherwise interfere with the President's duties and shall see that the responsibilities assigned by the President are put into effect.
SECTION 3 The Vice President shall receive copies of all committee reports; shall notify the President of any action taken by committees and shall summarize all committee reports and distribute copies to all of the Officers of the Institute.
Article VIII THE SECRETARY (International)
SECTION 1 The Secretary shall attend all meetings of the Officers and the Board and shall record the minutes of all proceedings and the votes on all motions in digital format to be archived for reference on an Institute server.
SECTION 2 The Secretary shall give or cause to be given notice of the Officers, the Board and the membership.
SECTION 3 Whenever notice is required to be given to any Member, such notice shall be given in writing and delivered in digital format (e.g., via email addressed to such member's email address as appears in the records of the Institute) or, if a current email is not available to the email of the current secretary of the Chapter to which the Member belongs or lastly via postal mail to the Member address as appears in the records of the Institute.
SECTION 4 The Secretary shall keep in safe custody the seal of the Institute and when authorized by the President of the Board shall affix same to any instrument requiring the seal and when so affixed, it shall be attested by their signature or by the signature of the Treasurer. The seal and signatures may also be applied as digital remarks, and are held as viable through the certification policies by the receiving company or institution.
SECTION 5 The Secretary shall perform such other duties as assigned by the Board or by the President under whose supervision they shall be.
Article IX THE TREASURER (International)
SECTION 1 The Treasurer shall have the custody of the corporate funds and securities and shall keep full and accurate accounts of receipts and disbursements via approved digital accounting tools the final file versions of which reside on servers belonging to the Institute and shall deposit all moneys and other valuable effects in the name and to the credit of the Institute in such depositories as may be designated by the Board of Directors.
SECTION 2 The Treasurer shall have the power to disperse such Funds of the Institute as may be ordered by the Board and shall render to the President and Directors at the regular meeting of the Board or whenever they may require it, an account of all their transactions as Treasurer and of the financial condition of the Institute.
SECTION 3 At the discretion of the Board a bond may be requested which shall be renewed every year in such sum and with such surety or sureties as shall be satisfactory to the Board for the faithful performance of the duties of the office and for the restoration to the Institute, in case of their death, resignation, retirement or removal from office, of all digital files, digital records, books, papers, vouchers, money and other property of whatever kind in their possession or under their control belonging to the Institute.
SECTION 4 All checks, electronic transfers or demands for money and notes of the Institute shall be signed (approved) by the Treasurer, including digital signatures where appropriate. In case of death, absence or inability of the Treasurer, the President shall act in their place or appoint a successor.
SECTION 5 The Treasurer shall at the end of each fiscal year prepare an annual statement of the financial status of the Institute.
SECTION 6 The Fiscal year begins the first day of November of each year.
Chapter Elections Schedule for 2022-2024 Term Schedule for those Chapters holding elections.
September 16, Call for Nominations, due October 3. October 4, Request to Accept Nominations, due October 10. October 11, Chapter Officer ballots distributed. Voting Begins. October 24 to 28, Results reviewed and confirmed. November 1, New officers announced. Term begins.